Chats and groups
- New chat: pick a colleague. There is one chat per pair of people; starting it again opens the same chat.
- New group: give it a name and pick the people. Whoever makes the group runs it: they can rename it and add or remove people (on the web, under People). Anyone can leave a group they were added to.
- Department groups are made by HR Bingo for every department with two or more people, and follow the department: someone who moves department moves group too. Nobody can leave or be removed by hand.
- Someone who leaves the company leaves every chat and can no longer be messaged.
Sending
- Text, a photo (camera or gallery) or a file: PDF, Word, Excel, PowerPoint or text, up to 10 MB.
- Press and hold your own message in the app (or press Delete on the web) to delete it for everyone. It then shows "This message was deleted".
- New messages appear by themselves within a few seconds. A number shows how many you have not read.
Notifications
- Each new message comes as a phone notification with who sent it, and opens the chat when tapped. Chat messages do not go under the bell, which is kept for HR matters.
- Mute a chat (the bell button in the chat) to stop its notifications; the unread number still shows.
AI tasks from messages (add-on)
- When you ask a colleague in a chat to do something ("Alok, please work on Khanak's leave balance by Friday"), AI suggests a task under your message: what to do, who does it, by when and for which client. Only you see the suggestion.
- Press Create task to make it, Change to correct it first, or No. Nothing becomes a task without your tap.
- To make any of your own messages a task, press Make task under it on the web, or press and hold it in the app.
- The person is told, and the task appears in their Tasks on the web and in the app. Everyone in the chat sees it under the message; when it is done, the chat is told.
- This add-on needs Projects, where tasks are kept. The admin can switch the suggestions off in Settings › Company › Messages.
Privacy and switching off
- Only the people in a chat can read it. The admin, HR and the Huminivex team cannot open anyone else's chats.
- The admin can switch Messages off for the whole company in Settings › Company › Messages. Chats are kept and come back when it is switched on again.